Executive Assistant to CEO

About UsOur client is a fast-growing, New York-based technology startup building innovative messaging API solutions. As they continue to scale, they're looking for a highly organized and proactive Executive Assistant to support their CEO and help keep daily operations running smoothly. This is an excellent opportunity for an experienced Executive Assistant who enjoys creating structure, managing priorities, and supporting senior leadership in a fast-paced startup environment.
The Role As the Executive Assistant to the CEO, you will be responsible for managing schedules, coordinating meetings, organizing priorities, and ensuring the CEO can focus on strategic business initiatives. This position will begin with core executive support responsibilities and may expand over time as the business continues to grow.
Key ResponsibilitiesManage and maintain the CEO's calendar and schedule
Coordinate meetings and appointments across multiple stakeholders
Prioritize and organize daily, weekly, and monthly commitments
Schedule personal and professional appointments when required
Monitor calendars and proactively identify scheduling conflicts
Coordinate travel arrangements and itineraries when needed
Support general administrative and organizational tasks
Maintain clear communication and follow-up on action items
Assist with inbox management and meeting preparation as required

Requirements
Previous experience as an Executive Assistant, Personal Assistant, or Administrative Assistant
Excellent organizational and time management skills
Strong written and verbal communication skills
High attention to detail and ability to multitask
Experience using: Google Workspace (Gmail, Calendar, Docs, Sheets), Slack
Ability to work independently and proactively
Professional, trustworthy, and highly confidential approach to sensitive information
Comfortable working in a fast-paced startup environment

Working Hours
Full-time (40 hours per week)
Availability during Eastern Standard Time (EST) business hours
Flexibility to occasionally support outside standard hours when business needs require
Potential for occasional evening or weekend support

What We're Looking For
The ideal candidate is someone who thrives on organization, enjoys helping leaders stay focused and productive, and can anticipate needs before they arise. You'll be a key partner to the CEO and play an important role in supporting the growth of an ambitious technology startup.
Preferred Qualifications
Experience supporting founders, CEOs, or senior executives
Previous experience working remotely
Startup experience is highly desirable
Strong problem-solving skills and ability to adapt in a rapidly changing environment

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